Prosford HQ or TutorBase?
Both schedule lessons and send invoices. TutorBase takes 1% of what you invoice and has more for families today; Prosford HQ is a set monthly price in New Zealand dollars, built around NZ school terms and the bank transfers families make here.
Checked on , against TutorBase's own website. Prices and features change: if something here is out of date, tell us and we'll fix it.
30 days free. No card.
Side by side.
What you pay
Prosford HQ
$25 a month for up to 40, $79 a month for 41–150, $159 a month for 151–400 active students, however much you invoice. In New Zealand dollars.
TutorBase
1% of everything you invoice, so $100 on $10,000 of fees.
How families pay
Prosford HQ
By bank transfer with a reference. Import your bank statement and each payment is matched to its invoice. Card payments are coming.
TutorBase
By card online, through Stripe. A bank transfer is recorded by hand.
Terms and holidays
Prosford HQ
New Zealand school terms and public holidays filled in for you. Close a single day or a whole week.
TutorBase
Holidays and blackout dates are skipped.
Overdue reminders
Prosford HQ
You send each one yourself, from the invoice or the overdue list.
TutorBase
Sent automatically.
Family portal
Prosford HQ
Not yet. Families fill in your forms and get your emails on any phone.
TutorBase
Families log in to see their schedules and credit, and move their own lessons.
Where it's made
Prosford HQ
In Auckland, at Prosford Studio. A person replies to your email within one working day.
TutorBase
In Hong Kong.
Where TutorBase is ahead.
What it does that Prosford HQ doesn't yet. If one of these is what your studio needs most, TutorBase may suit you better.
Card payments online
Families pay by card online, through Stripe. Prosford HQ takes bank transfers, with cards still to come.
A family portal
Families log in to see their schedules and credit, and move their own lessons. Prosford HQ's portal is still to come.
Reminders that send themselves
Overdue invoices send their own reminders, and lessons are reminded by email or WhatsApp. Prosford HQ sends neither by itself.
Rooms
Rooms assigned to lessons, so none is double-booked. Prosford HQ has no rooms yet.
Teacher logins
Teachers have accounts of their own. Prosford HQ's teacher logins are coming.
Teacher pay
Each finalised lesson adds to the teacher's pay statement. Prosford HQ doesn't work out teacher pay.
Google Calendar, both ways
Two-way sync, so a teacher's own appointments block lesson times. Prosford HQ has no calendar sync yet.
Which suits your studio.
TutorBase suits a tutoring business that wants a family portal, card payments, rooms, teacher pay or Google Calendar sync today, and is happy to pay 1% of everything it invoices.
Prosford HQ suits a New Zealand studio or tutor that teaches to school terms, whose families pay by bank transfer, and that wants a set monthly price in NZ dollars however much it invoices.
Questions people ask.
- Why a monthly price rather than a percentage?
- So your bill doesn't grow with your fees. A busy term, or a price rise for your families, doesn't change what you pay us. Only the number of active students you have does.
- Can you move my students across from TutorBase?
- Yes. Send us your student list during your trial, however it's laid out, and we'll bring your students and their guardians in.
- Is Prosford HQ only for tutors?
- No. One-to-one lessons and term-based group classes sit on the same calendar, so a studio that does both runs them in one place.
Put next term in properly.
Your studio is ready the moment you finish the form. 30 days free, no card, and we'll move your students in.
Start your free trial